Australian construction quoting software
How Quote King turns scope into a quote you review
Four steps take a job from a site conversation to a quote in your client's inbox. You stay in control at every one.
AI drafts need your review. Pricing comes from your own rate card.
Step 1: Capture the scope
Quote King accepts scope three ways: spoken on site into your phone, uploaded as a recording, or supplied as a call transcript. Recordings and transcripts need the permission of the people involved, so make sure you have it before you capture anything.
The more specific you are, the better the draft. Mention rooms, measurements, materials and anything excluded, the same way you would brief an apprentice.
Step 2: Match lines to your rate card
The scope is broken into quote lines. Each is matched against your own rate card, which holds the labour rates, unit prices and allowances you set up. Quote King does not use live supplier prices, so a rate card that is out of date will give out-of-date quotes.
- Lines without a clear match are left for you to price.
- You can add, remove and reorder lines freely.
Step 3: Review quantities, prices, GST and markup
This is the step that matters. Check each quantity against what you saw on site, confirm every price, and set GST and markup the way you normally would. The AI draft is a time saver, not a signed-off number.
- Edit any description in plain language.
- Adjust markup per quote.
- Confirm GST treatment before sending.
Step 4: Send and follow up
When you are satisfied, send the quote as a PDF with your company branding. Subtrade and supplier price requests live alongside the quote, so you can respond to or request pricing without leaving the workflow.
Details on plan features such as deposit links and team access are on the pricing page.
What makes a scope easy to draft from
A scope spoken like a checklist drafts better than one spoken like a story. Say the room or area, the task, the quantity with its unit, the material or finish, and what is not included. Repeat anything the client changed their mind on, so the final version is the one captured.
Hypothetical example: for a deck, say 'Six metres by four metres, treated pine frame and merbau decking, two sets of steps, balustrade on three sides, no council fees, no removal of the existing paving.' That one sentence gives the draft a size, materials, accessories and clear exclusions.
- Say units aloud, such as square metres or lineal metres.
- Call out exclusions as you walk the job.
- Mention access, height and site conditions that affect labour.
Checking units, quantities and provisional items
Unit mistakes are the expensive ones. A line priced per square metre but entered as lineal metres can be wrong by a wide margin. When you review, read the unit before the number, then the number against your site notes.
Where you cannot know a quantity yet, such as concrete depth after excavation, mark the line provisional and say so in the description. A provisional item tells the client the figure may move, which protects both sides.
Sending for client review
Once the lines are right, send the PDF and give the client a clear way to ask questions. Many builders walk the client through the inclusions and exclusions by phone, because that is where disputes start. If the client asks for changes, edit the same quote rather than starting from a blank sheet, so the history of the job stays in one place.
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